10 Tips To Become A Gmail Ninja

10 Tips to turn out to be a Gmail Ninja 1. Check if another person is reading your Email If you find some suspicious exercise in your e-mail account and suspect that someone else is sniffing your inbox, you'll be able to verify your “last account exercise.” With the inbox tab opened scroll all the way down to the underside proper corner you’ll see “Last account activity: x minutes ago.” Click on details, and Gmail will reveal precisely when every IP tackle accessed your account and what kind of device they had been using. Interesting! 2. Selecting Multiple Messages In the Inbox tab by holding down the shift key whereas selecting messages will verify multiple emails at once hassle-free. three. Narrowing your Gmail Search Using operators in Gmail will reflect a extra refined search. To find messages matching keyword x or keyword y, type “OR” in capital, for instance: from:Prakash OR from:Sushant. Find specific forms of information with “filename:” for example: filenam e:jpg. Search messages inside a sure interval with “after:” and “before:” for instance: after:2016/04/30 earlier than:2016/08/06. 4. Multiple Inboxes (Unread first) Want to learn those unread emails at first .With this feature, you’ll see your unread emails in a single inbox on top, and everything else on the underside. Go to Settings beneath the Inbox tab, then select “Unread First” beneath the Inbox Type drop-down menu. 5. Gmail Offline You can also learn Gmail offline. YES! Though it is likely one of the underrated feature nevertheless it turns out to be useful when you're stuck. It works as a Chrome extension and allows you to read, reply to, search, and archive emails with out an Internet connection. Here are the steps for activating Gmail offline: Click on the gear icon (prime right) > Settings, then click the Gmail Offline tab. You’ll have to let the extension sync and download emails for a little while before you get offline. Enjoy! 6. Keyboard Shortcuts Just like Chrome, Gmail additionally permits to us to make use of lots of shortcuts. To allow keyboard shortcuts ON head to Settings, and under the General tab, flip keyboard shortcuts to “on.” Once you could have these enabled, just type one letter or a mixture of letters to simplify everyday tasks. [ j to go to older messages, k to go to newer messages, e to archive, Shift + # to trash, / to sort within the search bar, a to answer all, r to reply individually] 7. Setting Up Filters Are you tired of these unnecessary commercials? Select the message > More > Filter messages like these > Create filter with this search (you'll be able to add other key phrases or filter out solely messages with attachments, too) > Select Sk ip the Inbox (Archive It) and Apply the label (create a brand new label with the name of the corporate). You can also apply special labels to filter out essential emails. 8. Schedule Email to Send Later You can also schedule your mails in Gmail. Bet you didn’t know that! Download the Boomerang Gmail plug-in to schedule when an e-mail should be despatched. Choose a selected time to send the message like 8:45 a.m. when you know the recipient is simply sitting right down to email, or a more basic time like “next Tuesday.” Boomerang will also push read messages back up to the highest of your inbox at no matter date and time you schedule. 9. Undo a despatched e-mail This feature can doubtlessly prevent from email blunder. Enable the “Undo Send” button by heading to Settings. Now enable “Undo Send.” 10. Reply All by Default Are you part of the frequent mass email listing? Consider making “reply all” a default. Go to Settings and underneath the General tab, head to “Rep ly Behaviour” and change to “Reply All.” Enter your e-mail handle: